The Volant Charitable Trust (“the Trust”) is committed to protecting Your privacy and to processing Your data in accordance with the principles set out under the Data Protection Act 1998. Any reference to “You” or “Your”, means You as user of the website owned and operated by or on behalf of the Trust (“the Website”).
The Policy sets out the basis on which any personal data the Trust collects from You, or that You provide to the Trust, will be processed by the Trust.
For the purposes of the Data Protection Act 1998 (“the Act”), the data controller is The Volant Charitable Trust c/o Turcan Connell Princes Exchange, 1 Earl Grey Street, Edinburgh, United Kingdom, EH3 9EE.
INFORMATION THE TRUST MAY COLLECT FROM YOU
When You fill in forms on the Website, contact the Trust in connection with a grant application or any other matter, make a donation, or when You otherwise update Your details with us, personal information is collected and processed by or on behalf of the Trust. Such personal information may include your name, email address and details of your enquiry.
The Trust may also collect personal information when You make a complaint or enquiry or provide other feedback to the Trust; when You request to be sent communications such as updates or newsletters; in monitoring Your use of the Website (including, but not limited to, traffic data, location data, weblogs and other communication data, whether this is required for our own purposes or otherwise and the resources that You access) or in monitoring communications sent via the Website to ensure and check compliance with the Policy or otherwise as required by law; and when You disclose Your personal information to the Trust or otherwise through the Website at any other point.
We may collect information about Your computer, including, where available, Your IP address, operating system and browser type, for system administration and to report aggregate information to our advertisers. This is statistical data about our users’ browsing actions and patterns, and does not identify any individual.
Individuals under the age of 18 should not send any information about themselves and should not register with any service or to receive further information us. Should we discover or be informed that a child has registered his/her personal details, we will endeavour to delete such information as soon as reasonably practical.
The Trust will not intentionally collect personally identifiable information from individuals under the age of 18.
WHERE THE TRUST STORES YOUR PERSONAL DATA
The data that the Trust collects from You is stored on servers based in the UK. However, data collected from You may also be transferred to, and stored at, a destination outside the European Economic Area (“EEA”). It may also be processed by staff operating outside the EEA who work for the Trust or for one of our suppliers. By submitting Your personal data, You agree to this transfer, storing or processing. The Trust will take all steps reasonably necessary to ensure that Your data is treated securely and in accordance with the Policy. All information You provide to us is stored on the Trust’s secure servers.
Unfortunately, the transmission of information via the internet is not completely secure. While the Trust will do its best to protect Your personal data, the Trust cannot guarantee the security of Your data transmitted to the Website and any transmission is at Your own risk. Once the Trust has received Your information, we will use strict procedures and security features to try to prevent unauthorised access.
Please note that the Trust will not be liable for any breach of security unless we have been negligent.
USE MADE OF THE INFORMATION
The Trust may use the information collected from You to respond to your enquiries; to ensure that content from our site is presented in the most effective manner for You and for Your computer; to carry out our obligations arising from any contracts entered into between You and the Trust; to notify You about changes to our service.
The Trust may also use Your data, or permit selected third parties to use Your data, to provide You with information about services which may be of interest to You and we or they may contact You about these by email, post or telephone.
Please note that the Trust may pass Your personal information to the Trust’s employees, agents and those of its affiliated organisation to correspond with You. Personal Information provided by You will be used to assess Your grant application or other query and will be made accessible to duly authorised Trust personnel and occasionally to persons or companies who carry out internal operations in relation to the Trust’s operations.
If You do not want us to use Your data in this way, or to pass Your details on to third parties for marketing purposes, please let us know.
Whilst the Trust takes all reasonable precautions to ensure that its on-line business partners handle Your personal information on the Trust’s behalf in a secure and proper manner, the Trust cannot be held responsible for the failure by any third parties to deal with Your personal information on Your behalf in accordance with its legal obligations. Consequently, You are advised to refer to these organisations’ policies in relation to the protection of Your personal information since they may use other members of their respective companies and/or third parties (in jurisdictions where there may be less stringent data protection laws) to process information on Your behalf in relation to Your transactions.
We may disclose information about You if we are under a duty to disclose or share your personal data in order to comply with any court order, legal obligation, or in order to enforce or apply our various terms and conditions including and any other agreements; or to protect the rights, property, or safety of the Trust, our service users, or others. This includes exchanging information with other organisations for the purposes of fraud protection and credit risk reduction.
You have the right to ask us not to process Your personal data for marketing purposes. We will usually inform You (before collecting your data) if we intend to use Your data for such purposes or if we intend to disclose Your information to any third party for such purposes. You can exercise Your right to prevent such processing by checking certain boxes on the forms we use to collect Your data. You can also exercise the right at any time by contacting us at:
The Volant Charitable Trust c/o Turcan Connell Princes Exchange, 1 Earl Grey Street, Edinburgh, United Kingdom, EH3 9EE.
The Policy only applies to the collection of Your personal information by the Trust. The Website may, from time to time, contain links to and from the websites of our partner networks, advertisers and affiliates. If You follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data to these websites. The Trust is not responsible for the content of external websites.
ACCESS TO INFORMATION
The Act gives You the right to access information held about You. Your right of access can be exercised in accordance with the Act. Any access request may be subject to a fee of £10 to meet our costs in providing You with details of the information we hold about You. You may contact us using the details provided above.
Any changes we may make to the terms of the Policy in the future will be posted on the Website and, where appropriate, notified to You by e-mail.
June 25, 2016